UK Leading University
Enhancing Fire Door Compliance with CCS
Client: UK Leading University
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Sector: Higher Education​
Challenge: From Manual Records to Measurable Compliance
The UK leading university needed a reliable and auditable system to manage and evidence the inspection and maintenance of fire doors across its estate.
Historically, the university faced challenges due to poor record-keeping of fire door maintenance, making it difficult to
demonstrate compliance with health and safety and fire regulations.
The Estate Service Manager and their team required a solution that would record every fire door, its condition, and the status of ongoing inspections in a clear and accessible way.
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Why CCS Stood Out
After exploring potential systems, the University chose Contactless Check Solutions (CCS).
The Estate Service Manager highlighted that “the pin system is easy to install and use on the app.”
The CCS solution enables the Estates team to capture and store detailed information on every fire door via a cloud-based portal, including photos, inspection records, and fault tracking data. This ensures all compliance checks are documented and verifiable, creating a robust audit trail.
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The team also noted the excellent support from the CCS team: “There is great back-up from the team to answer any queries should they occur.”
Impact
The system was introduced to complement the university’s existing Estates CAFM system, allowing for full integration of inspection data. Every fire door across the campus is now recorded, monitored, and updated automatically when inspections are due. Testing certificates, maintenance records, and repair logs are stored digitally, ensuring nothing is missed.
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By implementing CCS, the University has achieved:
Comprehensive door tracking and evidence of compliance with fire safety regulations.
Improved record-keeping and visibility of maintenance activities.
Enhanced ability to demonstrate compliance to health and safety and fire risk assessors.
Streamlined inspection processes with integrated CAFM updates.
The Estate Service Manager summarised the key benefit:“Having the ability to prove to H&S and Fire Risk Assessors that regular maintenance inspections and repairs are being undertaken.”​
Why Recommend CCS
The university's estate services manager highly recommends Contactless Check Solutions (CCS) for organisations looking to strengthen their fire door compliance and record-keeping processes.
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“Having the ability to prove to Health & Safety and Fire Risk Assessors that regular maintenance
inspections and repairs are being undertaken is invaluable.”
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CCS stands out as a trusted partner for estates and facilities teams because it offers:​​​​​​
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Ease of Use: The CCS pin system is simple to install, and inspections can be carried out quickly using the intuitive mobile app.
Accurate Record-Keeping: Every inspection, repair, and certification is automatically stored in the CCS portal, providing a secure, traceable history of compliance activity.
Photographic Evidence & Fault Tracking: Capture and manage visual proof of inspections, with tools to log and trace faults through to resolution.
Full Transparency: Real-time data gives clear visibility of door status and upcoming inspection requirements.
Outstanding Support: The CCS team provides fast, knowledgeable assistance to ensure users get the most from the system.​
With CCS, this leading UK university can confidently demonstrate compliance and maintain safer buildings, a benefit that any organisation responsible for fire safety can achieve.
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Conclusion
The CCS system has transformed how the university manages its fire door compliance. With digital records, photographic evidence, and an intuitive inspection app, the Estates team can now demonstrate full accountability and ensure the safety of staff, students, and visitors across the campus.