Regulation 38 – The Building Regulations 2010
Regulation 38 of the Building Regulations 2010 (SI 2010/2214, Part 8) requires that fire safety information is provided to the Responsible Person when certain building work is carried out.
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Its purpose is to ensure that those responsible for fire safety have the information they need to operate, maintain and manage a building safely throughout the lifecycle of a building.
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What is Regulation 38?
Regulation 38 applies where building work includes the erection or extension of a relevant building, or involves a relevant change of use, and where fire safety requirements under Part B of the Building Regulations apply.
In these situations, the person carrying out the work must provide fire safety information to the Responsible Person as part of the fire safety handover process.
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Who is the Responsible Person?
The Responsible Person is defined by the Regulatory Reform (Fire Safety) Order 2005 and is typically the individual or organisation with control over the building.
This may include building owners, landlords, managing agents or employers with responsibility for fire safety.
What is Fire Safety Information?
Fire safety information includes information relating to the design and construction of the building, and any services, fittings or equipment provided for fire safety.
This information should be sufficient to enable the Responsible Person to understand the fire safety strategy, carry out effective fire risk assessments, and maintain fire safety measures over time.
In practice, this information is often referred to as a fire safety information pack or fire safety handover information.
When Must Information be Provided?
Fire safety information must be provided no later than the date of completion of the work or first occupation of the building, ensuring the Responsible Person is not left managing a building without the information required to meet their legal duties.
Why Regulation 38 Matters?
Without accurate and accessible fire safety information, Responsible Persons may struggle to demonstrate compliance, maintain safety systems, or evidence decisions during audits or enforcement activity.
Regulation 38 supports accountability, traceability and the Golden Thread of fire safety information.
Regulation 38 and Fire Doors
Fire doors are a critical life safety system and form a key part of a building’s passive fire protection strategy.
Regulation 38 information should support the identification of fire doors, understanding of their specification and performance, and their inspection and maintenance throughout the building lifecycle.
Maintaining Fire Safety Information Over Time
Buildings, assets and responsibilities change.
To remain compliant, fire safety information provided under Regulation 38 must be kept accurate, accessible and up to date throughout the life of the building.
Many organisations now use digital fire safety records to maintain a clear link between fire safety assets, inspection activity and supporting information, helping Responsible Persons manage ongoing compliance more effectively.
Digital Record Keeping and Compliance
Historically, Regulation 38 information has been provided as paper handover packs or static documents.
Digital fire safety information systems help ensure records remain available, auditable and aligned with wider duties under the Fire Safety Order and Regulation 10.
How CCS Support Regulation 38 Compliance
CCS supports Regulation 38 by providing a secure digital system for managing fire door compliance data, including identification, inspection records and supporting information.
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This ensures that fire door information provided at handover remains available and accurate throughout the life of the building, helping Responsible Persons demonstrate compliance with fire safety legislation.
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